Automatically Delay Messages When Sending in Microsoft Outlook

Automatically Delay theMessages messageswhen yousending send fromin Microsoft Outlook
(client-only rule).

You can automatically delay messages when using Outlook by Denniscreating O’Reillya rule using the following method. For a more detailed explanation see

HaveDelay you ever wished you had reconsidered sending that e-mail to your boss, explaining in detail his shortcomings as a manager? Or perhaps you regret complaining to a client about her unprofessional behavior for canceling a meeting at the last minute—before learning that the cab she was riding in hit a bus.

We all react inappropriately on occasion, but some of us (myself included) have a chronic case of e-mail foot-in-mouth disease. I’ve managed to stay on the good side of my boss since I enforced a cooling-off period before any mail addressed to him actually gets sent. Outlook’s rules make implementing the automatic delay simple.

Create a transmit-delay rule
To put your outgoing messages on holdMessages in Outlook

2003

1.On or 2007, clickthe Tools >menu, click Rules and AlertsAlerts, >and then click New Rule.

In

2.Select Outlook 2003, choose “Start from a blank rule.”

In

3. bothSelect versions,when selectmessages “should be checked box, click Check messages after sending,” and then click Next.

Choose4. “CheckSelect messagescondition(s) afterlist, sending”select inany Outlook’soptions Rulesyou Wizardwant, toand delaythen outgoingclick mail.

Next.
If you wantdo not select any check boxes, a confirmation dialog box appears. Clicking Yes applies this rule to delayall messages onlyyou tosend.

certain

5. people,Select thoseaction(s) with attachments, or mail sent from a specific account, make the appropriate choice in the top window of the Rules Wizard’s next screen. To delay all outgoing messages, simply click Next, andlist, select Yes at the warning.

Check “defer delivery by a number of minutes”minutes. inDelivery thecan nextbe dialogdelayed box, click “a number of” in the lower pane, and enter the number of minutes you wishup to delaytwo your sent mail; the maximum is 120. Click OK and then Next.hours.

Set the number of minutes you wish to delay your outgoing mail in the Outlook Rules Wizard.

To prepare for those times when you want a message dispatched immediately, check “except if it is marked as importance” in the list of exception options, click “importance” in the bottom pane, choose High in the drop-down menu that appears, click6.Click OK, and then click Next.

Give

7.Select any exceptions, and then click Next.

8. Specify a name for this rule box, type a name for the rulerule.

a name, review its settings (“Turn on this rule” is selected by default), and click

9.Click Finish.

Give your outgoing-delay rule a name, review its settings, and click Finish to implement it.

Set individual messages for later delivery
There may be times when you want only a certainThe message tois be delivered sometimeheld in the future.folder Tolabelled set“Outbox.” theThis deliveryis timea client-only rule and dateonly forprocesses amessages particular e-mail inwhen Outlook 2003,is clickrunning Options > Options to open the Message Options dialog box. In Outlook 2007, click the Options tab and choose the Delay Delivery button in the More Options section of the ribbon.

In both versions, check “Do not deliver before,” enter a date and time in the fields to the right, and click Close. The message will remain inon your out-box until the time you specified.computer.

Specify the date and time a message is sent in Outlook’s Message Options dialog box.
.

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