How can a TA/Grader/Reader be granted access to Gradebook or Gradebook Express?

There are a few ways to do this depending on exactly which functions you intend your TA/grader/reader perform.

Gradebook: The professor of record should log into MyUCLA and click the Gradebook link for the particular course. After agreeing to the privacy statement (once per term), select the Gradebook option instead of Gradebook Express. If the grading schema has been created, the Gradebook Main Page should appear. Click the Gradebook Assistants button at the top of the page. If the grading schema has not been created, a screen of several icons will appear and the professor would need to click the Gradebook Assistants icon. Once on the Gradebook Assistants screen, check the box labeled “TA access” then click the save button. This will grant the default level of access allowing the listed TAs to enter scores for their sections for any graded items created by the professor. (Note: If a TA is not listed, please contact the department scheduler to have the TA added into the Registrar’s scheduling system.)
In order to adjust the access level from the default, change the scope dropdown box to all sections and adjust the access dropdown box to the desired level. “Enter Scores for All Items” allows TAs to enter scores in any existing grading item. “All Items, Schema, & Final Grades” allows TAs to enter scores, create grading categories and items as well as enter final grades into Gradebook. (Note: Final grade submission must always be performed by the professor of record.) “Specific Items Only” allows the professor to designate particular assignments for which the grader/reader is able to enter scores. Once the desired option is selected, click the save button to make sure all changes are saved.

Gradebook Express: The professor of record needs to log into MyUCLA and click the Gradebook link for the appropriate course. After agreeing to the privacy statement (once per term), select the Gradebook Express option instead of Gradebook. Click the Set-up Gradebook Assistants link. TAs for the class, as listed in the Registrar’s scheduling system, will appear on the Gradebook Assistants screen. (Note: If a TA is missing, please contact the department scheduler to have the TA added into the Registrar’s scheduling system.) Check the box in front of each TA’s name then click the Update TA Access button to save the changes and grant access. TA access allows entry of final grades into Gradebook Express but the submission of those grades to the Registrar must still be completed by the instructor of record.

In order to add a grader/reader as a Gradebook Assistant and grant Gradebook access, enter the nine-digit UID of the grader/reader into the Add New Gradebook Assistant box in either Gradebook or Gradebook Express then click the Save button in Gradebook or the Update Gradebook Assistants button in Gradebook Express. This will grant access to the grader/reader.

Questions about this process can be directed to the Undergraduate Education Information Technology Help Desk at 310-206-4525. If the instructor of the class is unavailable, please contact us for an alternative process.