How can a TA/Grader/Reader be granted access to Gradebook or Gradebook Express?

There are a few ways to do this depending on exactly which functions you intend your TA/grader/reader perform. The process for either Gradebook or Gradebook Express would need to be performed by the instructor of record.

Gradebook:

The

1. professorLog into MyUCLA

2. Go to Faculty —> Classes in the menu bar of record should log into MyUCLA andif clicknot taken there automatically

3. Click the Gradebook link for the particularcourse

course.

4. After agreeingAgree to the privacy statement (which will appear once per term),term

select

5. Select the Gradebook option instead of Gradebook Express.Express

• If the grading schema has been created, the Gradebook Main Page should appear. Clickclick the Gradebook Assistants button at the top of the page.page
• If the grading schema has not been created, a screen of several icons will appear and the professor would need to click the Gradebook Assistants icon.icon Once onfrom the Gradebookseveral Assistantsicons screen,which checkappear

6. Check the box labeled “TA access” thenand click the save button.button This willto grant the default level of access allowing (the listed TAs will be able to enter scores for their sections for any graded items created by the professor.instructor)

(

Note: If a TA is not listed, please contact the department scheduler to have the TA added intoto the Registrar’s scheduling system.)
In

order

7. toTo adjust the access levelchange from the default,default changelevel of access:

- Change the scope dropdown box to all sections andthen adjust the access dropdown box to the desired level.level listed below

• “Enter Scores for All Items” – allows TAs to enter scores in any existing grading item.item
• “All Items, Schema, & Final Grades” – allows TAs to enter scores, create grading categories and items as well as enter final grades into Gradebook.Gradebook (Note:though Finalonly the instructor of record is able to perform the grade submission mustprocess
always be performed by the professor of record.)
• “Specific Items Only” – allows the professorinstructor to designate particular assignments for which the TA/grader/reader is able to enter scores.scores
Once

the

8. desired option is selected, clickClick the save button to makecomplete surethe all changes are saved.process

Gradebook Express:

The

1. professorLog ofinto recordMyUCLA

needs

2. Go to logFeatures into—> Classes in the menu bar below the MyUCLA andlogo clickif not taken there automatically

3. Click the Gradebook link for the appropriatecourse

course.

4. After agreeingAgree to the privacy statement (which will appear once per term),term

select

5. Select the Gradebook Express option instead of Gradebook.Gradebook

6. Click the Set-up Gradebook Assistants link.link

TAs

7. forCheck the class, as listedbox in thefront Registrar’of each TA’s schedulingname

system, will appear on the Gradebook Assistants screen. (

Note: If a TA is missing, please contact the department scheduler to have the TA added into the Registrar’s scheduling system.)system

Check

8. the box in front of each TA’s name then clickClick the Update TA Access button to save the changes

and grant access.

TA access allows entry of final grades into Gradebook Express but the submission of those grades to the Registrar must still be completed by the instructor of record.

In order to add a grader/reader as a Gradebook Assistant and grant Gradebook access, enter the nine-digit UID of the grader/reader into the Add New Gradebook Assistant box in either Gradebook or Gradebook Express then click the Save button in Gradebook or the Update Gradebook Assistants button in Gradebook Express. This will grant access to the grader/reader.

Questions about this process can be directed to the Undergraduate Education Information Technology Help Desk at 310-206-4525. If the instructor of the class is unavailable, please contact us for an alternative process.